Maritime Operations Coordinator

Employer: Control Risks Group Holdings Ltd 
Location: Dubai, United Arab Emirates

Job Purpose
Coordination of the operational, administrative and financial
arrangements for the Maritime department

Tasks and Responsibilities
Project Lifecycle/Task Management
Sound understanding and management of flow of work from
recruitment to deployment (where appropriate)
Maintain and coordinate collation of accurate task-related
information to ensure effective and efficient billing
Maintain electronic filing system for all task-related documentation
Assist with the resolution of and/or respond to queries
(consultant/supplier/client) via phone/email as appropriate

Communication with vessel Master and client
Deployed consultant and subcontractor (“personnel”)
administration (where applicable)
Issue and check all required documentation prior to deploying
personnel [including employment contracts/subcontractor
agreements personal details, medical cover etc]
Ensure all personnel documentation is complete, filed and
maintained appropriately
Ensure all relevant checks (including reference and criminal) are
completed referring discrepancies to the appropriate Manager
Ensure all correct vetting procedures are adhered to
Maintain and update the electronic filing system for all
recruitment-and deployment-related documentation
Update and maintain the personnel database
Provide reporting data when required for head count information
and other ad hoc requests for management reports
Point of contact for personnel queries via email and telephone
Book and send out flight tickets
Arrange hotel accommodation when required
Recruitment & Training (as applicable)
Support Operations Manager with recruitment process
Update and maintain the in-house recruitment database with new CVs
Ensure applicants have correct documentation prior to interview
Build and maintain strong working relationships with
Management and Administration teams in other regions/business units/offices as required
Liaise with the relevant port authority to ensure documentation
for personnel is correct and in place prior to arrival
Ensure launch transportation for the team from port to vessel is
Track team movements and tasks to ensure accurate payment of
CRSL employees and issuing of client invoices
Liaise with Maritime information in London
Assist with the resolution of and/or respond to queries
(consultant/supplier/client) via phone/email or website, as
Upload invoices to Dynamics system for processing
Initiate and track background searches into new recruits
Knowledge and Experience
Accurate with a keen eye for detail
Communication skills–ability to establish effective
communication with internal and external contacts providing firm
clear and factual direction to all personnel
Ability to problem solve and see difficulties through to a
satisfactory conclusion over a varied timeframe
Qualifications and Specialist Skills
Strong IT skills including Microsoft Outlook, Word, PowerPoint and Excel.
Excellent written and verbal communication skills.
Strong organisational skills and an ability to prioritise work.
Ability to meet deadlines and work under pressure with limited supervision
Behaviours Competencies
All employees are expected to display behaviours
reflective of our company values
Integrity and Ethics, Collaboration and Teamwork,
Commitment to People and
Professionalism and Excellence.
Shows initiative in work, contributing new solutions or new ways
of doing things
Works with colleagues in a co-operative and supportive manner to achieve joint aims.
Shows understanding and awareness of personal impact on
profit / margin, understands the need to be commercial about our
work. Understands business terminology.
Comfortable with change, adapts well to changing demands and
maintains a positive personal style
Communicates clearly both verbally and in writing; Plans and
organises own workload, prioritising when necessary

How to Apply If your q ualifications, experience and aspirations match our requirements please email a covering letter and C.V., stating your current salary to: